The working system, built and handed over, with the trail back to source intact. A build runs for at least 3 months, and the work is finished when your team can run it.
This is the route from your source material, through structuring and checking, to the reports, dashboards or searches your team uses. What it contains depends on the problem: consolidation of partner reports, reconciliation across systems that do not agree, an evidence database with a source link on every record, one reporting structure in place of four, or a searchable archive of material that used to sit in boxes.
Every build keeps the link back to the original source, records what any AI step did, and records who checked it.
Documentation is written for the person who inherits the system. Training happens during delivery, not after it. The work is finished when your team can run it, and we fix defects at no charge for 30 days after handover.
You own your sources, your data and the final deliverables. Our methods and reusable components stay ours and are licensed into the work.
For paper, scanned or historical archives, we start with a pilot on a defined portion of the holdings, chosen to be representative rather than easy. It shows what your actual material does under our method, what checking it needs and what each source costs to process. We price the rest only after the pilot. If the material will not support what you need, we tell you and the work stops there. Our own TRC Evidence Archive shows the method on a public archive.
Digitising public records does not by itself allow the originals to be destroyed. That needs a disposal authority from the National Archivist.
Twenty organisations report in twenty formats and someone senior turns it into one report every cycle.
Coding drifts between analysts, the report is due, and nobody can find the quote behind a finding.
Hundreds of responses in different formats, and every theme in the final document has to trace back to who said it.
Long documents that have to be broken into records a reviewer can check one at a time.
The same person, site or account sits in three systems with three different values, and nobody can say which is right.
The records exist but cannot be searched, and retrieval takes days.
A donor, a board, a department and a dashboard each get a separately assembled version, and they do not agree.
Palmer Development Group, for COGTA
For Palmer Development Group's work for COGTA, we are building the research data behind a review of how powers and functions are allocated across national, provincial and local government.
Brownie Points, for the Social Employment Fund
Data System Audit, Data System Build, Managed Data Service
Heidi Loening-Voysey, for UNICEF Zambia
Data System Build
Specialist drafting team, for COGTA
Data System Build
Evidence Systems, our own project
Data System Build
Evidence Systems, our own project
Data System Build
Evidence Systems, our own project
Data System Build
You own your sources, your data and the final deliverables. Our methods and reusable components stay ours and are licensed into the work.
Where it has a defined job, such as first-pass extraction or retrieval on approved source material. A person reviews its output, and every claim keeps its link to the source. AI does not make findings or decisions.
Yes. We regularly work as the evidence team inside another firm's project.
AI-ready data
A step-by-step method for making a document library readable, structured and traceable before any AI tool searches it.
Qualitative evidence
Analyse public submissions with stable IDs, a tested codebook and a framework matrix, so every theme leads back to the submissions behind it.
AI-ready data
The metadata fields that let an AI knowledge base filter the right sources and trace every answer to a page or row.
Traceability
The working table between your sources and your draft: one evidence item per row, each linked to its source, claim and finding.
A straight answer about what is wrong with your information, what it would take to fix and what that would cost.
Once the system is running, we process what comes in, run the checks, produce the reporting cycle and put our name against the output.
Already won a contract and need an evidence team inside it? Research firms and lead consultants bring us in for that. How that works
Tell us what you are working with. We will tell you plainly whether we are the right fit.
Tell us what you are working with and what it has to answer. We will tell you plainly whether we are the right fit.
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