Data System Audit

A straight answer about what is wrong with your information, what it would take to fix and what that would cost. It takes 4 to 6 weeks and stands on its own, whoever does the work afterwards.

Duration
4 to 6 weeks
Output
Audit report (PDF)

What we look at

Before anyone builds anything, you need a clear picture of what you have, where it breaks and what fixing it is worth. We look at where your information comes from, what happens to it between arrival and reporting, where that process fails, and what a working system would need to do.

What you get

  • An audit report (PDF): how your information is collected and reported today, the problems ranked by what they cost you, a recommended design, a phased plan and an indicative budget
  • A briefing meeting to walk through the findings
  • A summary email with the recommended next step and the decision you need to make

One audit, scoped to your question

The audit can be scoped to the question you are asking. The price and deliverables stay the same.

  • Database Audit. When the problem sits in databases, registers or spreadsheets.
  • Reporting Workflow Audit. When the reporting cycle is the problem.
  • AI Readiness Audit. When you want to use AI on your own material, or your risk function has stopped you.
  • Archive Readiness Assessment. For paper, scanned or historical archives. Archive work cannot be priced honestly without it, so it is never skipped.

A free assessment is a sales exercise with a predetermined answer. This one takes real time and gives you something you can use whether or not you work with us again.

What this fixes

  • Partner and M&E reporting that will not add up.

    Twenty organisations report in twenty formats and someone senior turns it into one report every cycle.

  • Data cleansing and reconciliation.

    The same person, site or account sits in three systems with three different values, and nobody can say which is right.

  • Reported performance information that cannot be substantiated.

    An auditor asks how a figure was derived and the answer has to be rebuilt by hand, or cannot be rebuilt at all.

  • Paper and scanned records.

    The records exist but cannot be searched, and retrieval takes days.

  • A system nobody uses.

    Something was built and paid for, and everyone went back to spreadsheets.

Where we have done this

All case studies

Questions

Do we have to start with an audit?

No. It is the usual first step because it prices the build honestly. If your problem is already well defined, we can scope a build directly.

Where is our data stored?

Where it is stored and processed, and whether AI may be used on it, is agreed with you before any source material is shared, and written into the scope.

Guides on this

All guides

Other ways to work with us

Data System Build

The working system, built and handed over, with the trail back to source intact.

3 months minimumAbout the build

Managed Data Service

Once the system is running, we process what comes in, run the checks, produce the reporting cycle and put our name against the output.

Already won a contract and need an evidence team inside it? Research firms and lead consultants bring us in for that. How that works

Have records that need to answer a question?

Tell us what you are working with. We will tell you plainly whether we are the right fit.

Book a call